Admin Assistant Vacancy at Plan International

Position Title: Admin Assistant.

Job Station: Borno State.

INTRODUCTION :-

Admin Assistant job opportunity is available at Plan International for individuals who possess BA / BSc or HND.

Role Purpose

• To provide support to sound administrative, office and logistics support to the Maiduguri office in line with policies of Plan International.
• The role will contribute to effective office management including support to store management, inventory / asset management and supervision of janitorial services.
• The incumbent will employ the use of general office practices and administrative procedures to carry out assigned tasks.

Dimension of Role

• Implementation of administrative processes, protocols and systems for the Maiduguri Office.
• Provide administrative and logistical support for staff
• Supervision of Office Assistants / cleaners.

DUTIES AND RESPONSIBILITIES :-

• Supports in maintenance of general office systems including filing; sending, receiving and distributing documents; and’ photocopying/Scanning.
• Coordinate and prepare mailings, including production, photocopying, assembling, posting and courier/shipping.
• Sends out RFQ to pre-qualified and solicited vendors
• Support program activities in the Maiduguri office where necessary in terms of getting vendors and ensuring venues are ready for activities
• Keep and maintain store records and materials to ensure prompt supply of materials to staff for the effective discharge of their work without any disruptions of work-flow
• Use systems and processes to assure smooth and timely flow of work.
• Assist with organization of meetings and special events.
• Maintain good and professional relationship with relevant vendors and visitors to the Maiduguri Office
• Knowledge of general office practices and administrative procedures.
• Resourceful in gathering and providing information.
• Ensure the regular price survey is carried out twice a year while interfacing with Admin and the M&E team for the training of the enumerators.
• Ensure that the Maiduguri office is tidy at all times through effective supervision of the cleaners
• Receives and signs for fixed asset items and maintains physical inventory
• Generates purchase requisition- PR creation and maintenance in SAP for the Admin team and ensure the PR is properly filled.
• Responsible for posting good receipt in SAP supported by a delivery note
• Perform additional and miscellaneous job-related duties for the office as assigned by manager.

DESIRED EXPERIENCE & QUALIFICATION :-

Essential:

• A BA / BSc or HND in related Business Administration or related field.
• At least 2 years practical work experience in supporting administrative systems in a similar organization
• Proficiency in MS Word, MS Excel and MS Outlook a must
• Knowledge of operating standard office equipment
• Excellent communication skills – written and verbal
• Ability to prioritize projects and strong problem solving skills
• Good research skills and attention to detail.

Apply Before :-

3rd April, 2020.

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WHO IS Plan International?

Plan International is an independent development and humanitarian non-profit organisation that advances children’s rights and equality for girls. We support children’s rights from birth until they reach adulthood, and enable children to prepare for – and respond to – crises and adversity. We believe in the power and potential of every child, but know this is often suppressed by poverty, violence, exclusion and discrimination.