Deputy Human Resources Coordinator Vacancy at Premiere Urgence Internationale (PUI)

Position Title: Deputy Human Resources Coordinator.

INTRODUCTION:-

Deputy Human Resources Coordinator job opportunity is available at Premiere Urgence Internationale (PUI) for individuals who possess relevant qualifications

General Objective

Under the supervision of the HR Coordinator, the Deputy HR Coordinator ensures the human resources management of the Coordination office and provides technical support to both bases.
She / he works with the HR coordinator to ensure that all HR policies and processes followed at mission level are in compliance with the PUI and donors procedures and National and local regulations.

DUTIES AND RESPONSIBILITIES:-

Internal staff regulations:

Participate with the HR Coordinator in drawing up and suggesting possible updates to the HR policy for procedures and tools, regarding recruitment, payment, administrative management, disciplinary issues and the management of individual career path within the organization
Guarantee with the HR Coordinator, the implementation and application of the policy, once validated by the Head of Mission and Head Office, and consequently ensure the dissemination of any new policies, and ensure that these rules and procedures are known, understood and implemented by the HR team and that the latter have all the tools for applying them at their disposal
In collaboration with the HR coordinator, take part in the update or amendment of the internal regulations

Administration, Management and Career Path Management:

With the support of the HR Coordinator, work on clear integration plans and on comprehensive capacity building plan
Validate by delegation of the HR Coordinator, recruitment requests and amendments to contracts (job description, payments, working hours, ending date, etc.)
By delegation of the HR Coordinator, review and validate employment contracts that are drafted by the HR team and sent to Coordination for signature
Ensure that administrative personnel files are created and ensure that employee documents are in accordance with PUI policies and donors requirements
Participate to the organization of the recruitments for the admin team and may support the recruitments for other departments/bases, and key strategic positions on the field.
Responsible for the induction process in coordination with the HR Coordinator, and create any possible support process for integrating new employees;
Support the HR Coordinator in updating the salary grid (fixed and variable terms), outline the associated benefits package (compulsory or otherwise: medical cover, daily allowances, insurance, transport allowances, etc.), and ensure these are implemented, subject to validation by the Head of Mission.;
By delegation of the HR Coordinator, validate the monthly payroll of the mission
Contribute to the optimization of HR, administration and payroll tools and procedures
By delegation of the HR Coordinator, monitor the correct progress of assessment and appraisal procedures for all employees of the mission
Support in identifying training needs and work to organize or plan trainings

Team Management:

Participate in the recruitment process of the staff under his/her direct supervision
Support the staff under his/her direct management in the fulfilment of their duties
Provide training to the HR staff on the HR components in order to build their capacities
Ensure team-building among the team
Conduct appraisals every six months for the staff under her/his supervision

Organization of Work:

Assist in drawing up organizational charts, and be mindful of coherence in the composition of teams, in terms of task division and responsibilities, defining hierarchical and functional relationships, function titles, etc
Take part in drawing up job descriptions and confirm these against the job categories table
By delegation of the HR Coordinator support in validation of all job descriptions that are drafted on mission level
Take part in outlining human resources requirements within the framework of drawing up project proposals and possible amendments.

Managing HR Risks:

Ensure that HR management rules and procedures, are compliant to the current employment law, and monitor social and legal issues and report where necessary
Participate in defining and implementing suitable working conditions particularly those concerning rules and regulations on health and safety
With the HR Coordinator, monitor situations in order to anticipate and avert social conflicts and take part in crisis management, if necessary
Be attentive for any risk or abuse of power (whether this is between local employees, or between an expatriate and local employees or any other type of abuse of power) and report any inappropriate behavior to the Head of Mission;
Ensure staff understanding on PSEA policy and steps of reporting
Responsible in coordination with the HR Coordinator for keeping records for all current and previous employees and update this information on paper and electronic files

Internal and External Communication and Representation:

Ensure that information is circulated effectively between operational bases and the coordination office;
Edit or take part in drafting internal activity reports for everything involving HR, administrative and legal issues for the mission
Support the HR Coordinator in ensuring HR coordination at mission level (workshops, regular visits to the bases, monitoring, follow-up, training, etc.)
By delegation of the HR Coordinator, internally, be the representative of PUI before any employee representation bodies, whether or not these are compulsory by law, in addition to being PUI’s representative for all personnel for any matters relating to human resources
When requested, externally, represent PUI before any legal, or administrative authorities (employment inspectors, taxation authorities, social security/insurance payment collection bodies, etc.)
Develop and maintain relationships with partner organizations, particularly within the area of coordinating with NGOs as regards administration and human resources.

Priorities Of The Department:

Monitors the good application of the ISR and guidelines
Digitalization of the HR files
Follow up on the trainings and capacity building of the national staff
Ensure confidentiality on all HR matters
Update and sensitize the staff on any new insurance policies department
Carry out periodical refresher trainings on PUI ethical framework

DESIRED EXPERIENCE & QUALIFICATION:-

Education degree:

University Degree in Human Resources, Public Administration, Business Management, Social sciences or related field

Work experience:

Minimum 2 years of experience in a similar position (NGOs/private companies)

Knowledge and skills:

Good analytical and writing skills
Good management capacities and team leadership spirit

Language Skills:

Fluent in English is mandatory and Hausa is a plus

Computer Skills:

Good knowledge of the MS office software including Word, Outlook. Excellent in Excel

Other:

Good skills in reports and contracts redaction
Good knowledge of institutional donor (ECHO, UN agencies, etc.) procedures and financial guidelines
Knowledge of humanitarian actor

Assets:

Interests
Strong motivation to help people in need
Understanding of the political situation in the area

Transversal Skills:

Well organized
Conflict resolution and diplomacy experience
Able to analyze and suggest improvement
Able to take initiative to deal with difficulties encountered in daily work
Able to adapt or change priorities according to the changing situation within a mission or the organization itself;
Autonomous, neutral, hard worker
Team Management
Able to manage stress and pressure

Apply Before:-

8th October, 2020.

INTERESTED?

Interested and qualified candidates should:

apply online

Note: For Nigeria Nationals only.

WHO IS Premiere Urgence Internationale (PUI)?

Première Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. Our teams are committed to supporting civilians’ victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency.

The PUI Nigerian Mission has been officially opened in April 2016, with a focus on meeting urgent needs, including improving access to food commodities, primary health care and nutrition for Internally Displaced People (IDP) and host communities (HC) living in Maiduguri Metropolitan Council (MMC). The progressive sectorial widening allowed PUI to start implementing an integrated approach from 2017 in food security, livelihoods, nutrition and health sectors, with the support of ECHO, FFP, OFDA and CIAA/CDC, in line with PUI’s global strategy. From the launch of the health care services in February 2017 to the end of April 2018, a total of 119 913 OPD consultations were reached in Bolori II, while more than 60.000 beneficiaries have been reached by our cash project.

In mid-2018, PUI has developed its comprehensive response by adding Protection and Community Outreach (PCO) activities to the existing programs in Bolori II. In the month of October 2018 only, more than 3.500 households have received door to door visit from the PCO team. In 2018, PUI has also scaled up its intervention with the opening of Monguno LGA base, with the main objectives of reducing morbidity and mortality of the most vulnerable population and promoting protection amongst the whole affected community. This opening in Monguno allowed PUI to reach the vulnerable population in Kukawa and Cross Kauwa LGA.

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