Finance Officer Vacancy at Plan International

Position Title: Finance Officer.

Job Station: Bauchi State.

INTRODUCTION:-

Finance Officer job opportunity is available at Plan International for individuals who possess relevant qualifications.

Role Purpose

• The purpose of this role is to provide timely, accurate financial information and ensure that Grants expenditures are in line with specific FAD/donor requirements.
• The role’s support is to the Kimberly Clark Kotex Menstrual Hygiene project in Bauchi state.

DUTIES AND RESPONSIBILITIES:-

• Communicates within Plan International Nigeria and with partners and related government institutions.
• The post holder will contribute towards grant and financial management of the office and programmes, interfacing with both operational and programme team members.
• The post holder will also contribute towards the organisational development of Plan International Niger project implementing partners

Budgets:

• Monitor the budget of the Kimberly Clark Kotex Menstrual Hygiene project in Bauchi state

Reporting:

• Support financial reporting on the Kimberly Clark Kotex Menstrual Hygiene project in Bauchi state

Area of Responsibility

• Kimberly Clark Kotex Menstrual Hygiene project in Bauchi state Accountabilities

Grants Administration:

• Assist with the grants set-up in SAP.
• Support the full cycle of grants management activities beginning from pre-award assessments, monitoring/compliance visits and close-out procedures.
• Track grantee contractual obligations, e.g., pre-award conditions
• Support the Finance Manager to prepare the annual grants budgets for the project.
• Support the KP06 budget preparation and periodic upload in SAP.

Capacity Building and Support:

• Provide technical assistance in terms of accounting (use of SAP), financial management, financial policy formulation, and systems of internal control to all partners/grantees to ensure compliance in terms with donor rules and regulations.
• Support the assessments of partner/grantee organizations as directed by the Finance Manager.
• Review partner budget and provide support and guidance where necessary including the monitoring and interpretation of project budgets versus actual expenditures.
• Support train staff and partners on donor policies, rules and regulations.
• Facilitate timely partner advance request and liquidation in SAP.
• Review Partners/grantee liquidation and recommend for approval.
• Conduct and document regular partner visits to ensure compliance with grant agreement.
• Ensure receipt of timely and accurate accounting and financial reports from partners.
• Monitor the partner burn rate and offer timely advice to the partner and programs team for prompt action and decision-making.
• Monitor and track grants related performance measurement indicators and liaise with Finance Manager & Grants Coordinator to implement strategies to improve performance.
• Explain donor requirements and organizational financial policy & procedures to staff and ensure compliance.
• Prepare and review on a monthly basis, donor-specific bank reconciliation statements and receipts/deposits reconciliations.
• Support the preparation of financial reports based on donor requirements.
• Ensure proper filing (electronic and hard copy) of grants financial reports.
• Periodically update the financial reporting matrix.
• Ensure that partners used the standard reporting templates and formats for their reports.
• Prepare the monthly Project burn rate – expenditure traffic tracker.
• Prepare the monthly Project cost recovery tracker.
• Support the preparation of the Project funding/grant tracker.
• Prepare the Projects expenditure tracker.
• Support the CO in recharging costs to the Project
• Fulfill Plan’s Child Safeguarding and other Policies at all times.

Travel Advances:

• Ensure that filing of travel advances, per diem calculations and travel reconciliation forms are reviewed;
• Ensure that all travel and purchase advances are liquidated on time.

Others:

• Perform any other project related duties as specified by the Finance Manager and/or the Finance Manager-Development.

DESIRED EXPERIENCE & QUALIFICATION:-

Essential:

• Degree in Accounting or equivalent.
• Minimum of 3 years’ experience in donor funds grants administration.
• Experience working with sub-grantees required.
• Fluency in local language and English required.
• Preferred qualifications: knowledge of and experience with the key donors in the industry is strongly preferred.
• Experience providing capacity development assistance to sub-grantees strongly preferred.

Desirable:
Skills & Knowledge:

• Excellent and demonstrable experience in grant and financial management.
• Knowledge and understanding of Nigeria’s policy environment
• Highly developed interpersonal and communication skills including good listening skills, influencing, negotiation and coaching.
• Creates strong sense of purpose and commitment within own part of operations and with stakeholders.
• Holds self and others to account to deliver on agreed goals and standards of behaviour
• Demonstrates a high degree of professionalism/integrity.
• Provides good and adequate support to enable programmes to meet it’s agreed financial and program outcomes.
• Actively seeks for support in addressing difficulties in execution of duties.
• Strategic thinking and effective contribution to own work and Organizational development.
• Sound judgement and decision-making in complex situations.
• Strong emotional intelligence including self-awareness.
• Leads by example to motivate high performance of others.
• Very strong commitment to continuous learning.

Apply Before:-

INTERESTED?

Interested and qualified candidates should:

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