Human Resources Assistant Vacancy at Premiere Urgence Internationale (PUI)

Position Title: Human Resources Assistant.

INTRODUCTION :-

Human Resources Assistant job opportunity is available at Premiere Urgence Internationale (PUI) for individuals who possess University Degree in Human Resources, Public Administration, social sciences or related field.

Background

The PUI Nigerian Mission has been officially opened in April 2016, with a focus on meeting urgent needs, including improving access to food commodities, primary health care and nutrition for Internally Displaced People (IDP) and host communities (HC) living in Maiduguri Metropolitan Council (MMC).
The progressive sectorial widening allowed PUI to start implementing an integrated approach from 2017 in food security, livelihoods, nutrition and health sectors, with the support of ECHO, FFP, OFDA and CIAA/CDC, in line with PUI’s global strategy. From the launch of the health care services in February 2017 to the end of April 2018, a total of 119 913 OPD consultations were reached in Bolori II, while more than 60.000 beneficiaries have been reached by our cash project.
In mid-2018, PUI has developed its comprehensive response by adding Protection and Community Outreach (PCO) activities to the existing programs in Bolori II. In the month of October 2018 only, more than 3.500 households have received door to door visit from the PCO team. In 2018, PUI has also scaled up its intervention with the opening of Monguno LGA base, with the main objectives of reducing morbidity and mortality of the most vulnerable population and promoting protection amongst the whole affected community.
This opening in Monguno allowed PUI to reach the vulnerable population in Kukawa and Cross Kauwa LGA.

General Objective

Under the supervision of the Human Resources Officer, the Human Resources Assistant assists him/her in all the activities related to human resources management at Monguno base office.

DUTIES AND RESPONSIBILITIES :-

Administrative management & follow-up:

Organize the necessary personnel and contractual documents for all base staff
Ensure that all HR files are complete and updated
Manage the physical and electronic archival of HR files as per the archiving and filing process
Prepare administrative equipment of base staff (ID cards, medical insurance cards, etc.)
Record minutes of meetings when asked by the line manager
Receive and compile any claims from base national staff, and report them to his/her line manager
Prepare, compile and share mission documents on a weekly basis (job announcements, recruitment follow up, etc.)
During on boarding of new staff, prepare all documentation for base staff to ensure they benefit from all social covers offered by PUI
Update the base internal contact list on a monthly basis by compiling and verifying data received from bases
Prepare the HR files for audit and verification visits
Assist the HR Officer in the preparation of meetings when needed

Human Resources management for national staff:

Maintain confidentiality of HR information
Assist the HR Officer in the implementation and respect of HR policy and procedures
Prepare local staff contracts and amendments and ensure each staff is aware of contract terms & conditions
Keep track of the base staff leaves and update concerned tools accordingly
Follow up on the evaluation/appraisals deadlines for national staff and inform their managers accordingly
Regularly update the coordination HR database,
Ensure the respect of termination procedures and prepare all necessary documents
When delegated, update the base and key staff organizational charts

Recruitment:

Maintain and ensure the completion of all recruitment documents in HR files
File and archive the resumes received on the email address and transfer them to recruiters
Be the focal point for the communication with candidates throughout the whole process
Schedule technical tests and interviews
Assist the HR Officer in the recruitments at base level and attend interviews when needed
Prepare the integration of any new employee

Capacity building:

Assist in identifying training institutions as per the identified needs
Assist the line Manager to organise or plan trainings
Archive training certificates and attendance sheets in HR files as per the archiving process
Forward to line manager the identified skills to be improved that were reported in performance appraisals
Update the concerned tools according to trainings received

Payment:

Collect, monthly, the advances on salaries request
Update all changes related to change of bank account for Base staff in the HR data base

Priorities of the Department

Assist in the good application of the ISR and guidelines
Digitalization of the HR files & Assist in the physical and electronic archival of hr files as per the archiving and filing process
Ensure a confidentiality on all HR matters
assist in the implementation of capacity building plan
follow up on the evaluation/appraisal deadlines for national staff
ensure that all base staff are well registered to benefit of all social and medical coverage provided by PUI

DESIRED EXPERIENCE & QUALIFICATION :-

Mandatory Requirements

Language skills: Fluent In Hausa,English, and Kanuri (intermediate level is desirable).
Education Degree: University Degree in Human Resources, Public Administration, social sciences or related field
Work experience: at least 6 months Experience in Human Resources management (in a NGO would be preferable)

Knowledge and skills:

Good analytical and writing skills;
Knowledgable about the Nigerian Labor Law and the provisions of the National Social Security law;
Computer skills: Good knowledge of the MS office software including Word, Outlook. Excellent in Excel.

Assets
Interests:

Committed to engage in the humanitarian field

Transversal skills:

Well organized
Detailed-oriented
Autonomous
Able to take initiative to deal with difficulties encountered in daily work
Ability to adapt or change priorities according to the changing situation within a mission or the organization itself
Ability to work under pressure

Apply Before :-

14th April, 2020.

INTERESTED?

Do you meet the criteria listed above? Apply by clicking on the “Apply button below:
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Note: Female applicants that fulfill the mandatory requirements for the position are strongly encouraged to apply.

WHO IS Premiere Urgence Internationale (PUI)?

Premiere Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. Our teams are committed to supporting civilians’ victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency.

PUI has been implementing humanitarian activities in Nigeria since April 2016, supporting population with food security, nutrition, health and protection project in Maiduguri and Borno State.

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