Logistics Archivist Vacancy at Action Against Hunger Nigeria

Objective 1

• Improve and ensure the performance of the Procurement archiving

Tasks and Responsibilities:

• Provide an up to date archives documentation of PD’s files
• Reorganize and classify in order all PD’s folders
• Control each PD to fulfill them with missing documents by using the checklist for completion
• Ensure original documents existing in logistic folders (except for invoices)
• Sort out documents to take out the unuseful double or triple copy
• Check all documents to ensure that the filling is correctly done and set up corrections or add missing data
• Monitoring closely all new PD’s archiving and field files.

Objective 2

• Implement and improve the archiving systems  for all other logistic issues

Tasks and Responsibilities:

• Implement kit log tools
• Control all existing files for improvement and completion
• Create new folders needed to achieve all archiving. Follow up on missing documents.
• Set up standard frequencies and methodology for the reception of documents
• Ensure regular updates, Photocopy, and Scanning of document

Objective 3

• Create E-archiving folders and reporting

Tasks and Responsibilities:

• Request support from IT officer for the settings of this tool
• Follow up correctly guidelines from the kitlog
• Ensure that field files forwarded are validated (cross-check of the checklist) before any archiving (hard and soft copy)
• Make a backup folder for all documents
• Set-up weekly progress report  
• Provide Work plan for activities